Finance Assistant

Location
Toronto, Canada
Contract
Permanent

Objectives:

To assist the Finance Manager with the day to day bookkeeping responsibilities for several diverse businesses controlled by a parent company located in the United Kingdom.

Requirements of the role

  • MUST HAVE a minimum of 5 years bookkeeping work experience
  • MUST HAVE a minimum of 2 years of working knowledge with Simply Accounting
  • MUST HAVE strong MS Excel skills
  • Ability to communicate effectively (written and verbal)
  • Well developed time management skills, with ability to work to monthly deadlines and multi tasks
  • Accounting and/or Bookkeeping Certificate from a post secondary institution
  • Expected to be highly accurate, with general knowledge of GAAP

Candidate must be eligible to work in Canada.

Description of the role

This is a unique opportunity to be part of an expanding company where your efforts will have a strong impact on the success of both projects and the company. You will have the opportunity to develop your career whilst working in a dynamic team environment.

Primary Duties and Responsibilities:

Accounts Payable:

  • Ensure all purchase invoices received are posted to the nominal ledger coding for entry onto system
  • All invoices processed onto the system are accurate, and entered in a timely manner
  • Filing of purchase invoices and any supplier correspondence in accordance with Group procedures and policy
  • Deal with supplier queries, escalating to management if appropriate
  • Produce supplier payment proposals as required
  • Printing and sending supplier remittances
  • Setting up new suppliers on the accounting system
  • Maintaining the supplier master file to ensure details are correct, including payment terms, payment methods.
  • Notify/Escalate to the management accountant any issues or other problems that may arise
  • Supplier account reconciliations

Credit Cards & Employee Expenses:

  • Email copies of credit card statements to employees
  • Check all employee expense claims against receipts and against credit card statements where applicable
  • Add expense claims to recharge schedules
  • Process cash expense claims
  • Process credit card statements and transactions
  • Accounts Receivable:
  • Processing sales invoices and receipts when received and/or instructed
  • Filing of sales invoices and any client correspondence in accordance with Group procedures and policy
  • Ensure clients have received and logged invoices on their system and are ready for payment
  • Report to the finance manager any invoice disputes or payment issues that arise, and follow through to resolution.
  • Setting up new clients on the system
  • Actioning any communications received in a timely manner
  • Client account reconciliations

Others:

  • Maintaining the financial records of the company using bookkeeping software (Simply Accounting) and online spreadsheets (Microsoft Excel)
  • Maintaining supporting documentation as ready reference of any recorded transaction
  • Reconciling all accounts periodically
  • Assisting with preparation for audits
  • Maintaining past accounting records of the company
  • Safeguarding and securing all financial records of the company

Benefits

  • Employee Life Insurance
  • Accidental Death and Dismemberment (AD&D)
  • Dependent Life Insurance
  • Long-term Disability (LTD) insurance
  • Extended Health Benefit for Employees and Dependents
  • Dental Benefits for Employees and Dependents
  • Health Care Spending Account (Single and Family option)
  • Group Retirement Program
  • Employee Assistance Program (EAP)
  • Corporate gym membership fee options
  • Additional holiday entitlement increases with length of service
  • Employee referral scheme
  • Professional Association subscriptions fee assistance
  • Social Committee – events throughout the year
  • Support with professional training and development

This job description represents the usual duties and requirements of the position. However, the job holder may be required to carry out other duties in line with their capability, training and level of authority. The company reserves the right to change the job without prior notice. The job description does not form part of the Contract of Employment.

Apply

If you have any problems please call 01908 576699 or email recruit@whiteclarkegroup.com

Finance Assistant

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